Job: Administration (Future Opportunity)

Primary Location: Canada-Ontario
Discipline: – Any
Employee Status: Contract
Job Level: Individual Contributor
Travel: Partial
Req ID: Sr- ADM-202111

Opportunity:

An opportunity exists in PSG-Project Services Global, ON, Canada office for a highly motivated Administrator, to join our multidisciplinary team. Stakeholder management, interdisciplinary coordination, communication is required soft skills towards developing and maintaining new and existing clients.

Key Responsibilities

  • Performed administrator tasks such as planning and coordinating meetings, handling office mails, transcribing meeting agendas and minutes, compiling data, creating reports, ordering office supplies.
  • Supported Senior Management through the maintenance of personal and business schedules, maintaining positive relationships with vendors and clients through professional and prompt business correspondence
  • Use effective time management skills while scheduling and providing regular up-to-minute meeting logistics on demand
  • Provided exceptional customer service by appropriately answering client concerns, forwarding messages, and confirming appointments as necessary
  • Prepares confidential reports, as well as meeting agendas, action logs, and presentations, ensuring accuracy, proper formatting, and timely delivery of information.
  • Collects and organizes data, and performs some analysis, in order to provide useful information to leaders and assist in making informed decisions.
  • Maintains a complete and organized departmental record-keeping system based on records management practices.
  • Maintains and orders office supplies.
  • Organized company events, including Fun Fridays, Annual meet Retreat, and impromptu employee gatherings
  • Makes recommendations on enhancements to streamline and improve the administration, coordination, and delivery of programs and processes.

Capabilities and Credentials

  • University degree in Business Administration
  • Minimum of 1-3 years of experience
  • Highly proficient in the Microsoft Suite applications (PowerPoint, Excel, Word) with strong knowledge in the use and functionality of Outlook
  • Ability to work independently in a fast-paced operational environment.
  • Excellent interpersonal skills with proven ability to provide courteous, reliable administrative support that demonstrates a commitment to high-quality customer service
  • Excellent learning ability
  • Exposure working within the consultancy sector.
  • Exposure working in the Canadian construction market.
  • Good communication within the team and with stakeholders
  • Ability to manage multiple priorities and prioritize tasks to ensure quality and on-time delivery of work
  • Demonstrates self-motivation; proactively anticipates others’ needs, finds innovative and creative solutions to solve problems, and gets work done with little direction
  • Excellent verbal communication and soft skills.
  • The ability to work in English and French is considered an asset.